HR & Admin Officer

Marie Stopes Sierra Leone (MSSL) was established in 1986 as a leading provider of high-quality reproductive healthcare. We are a social enterprise that blends the values of non-profit public service with the innovation and efficiency of private sector delivery. Every year, we serve thousands of women, men, and young people across Sierra Leone with compassionate, client-centred care. 
We are part of MSI Reproductive Choices, a global partnership operating in 37 countries, united by the belief that everyone should have the freedom to make their own sexual and reproductive choices.
 
Our work goes beyond healthcare. By supporting the physical, emotional, and reproductive wellbeing of our clients, we also open doors to broader opportunities. When men, women and girls can make informed choices about their bodies and futures, they are better able to stay in school, pursue their careers, contribute to their communities, and build healthier families. In this way, reproductive choice becomes a pathway to dignity, autonomy, and the reduction of poverty.

Key Responsibilities
1. Recruitment, Staffing, and Onboarding

• Assist in the administration of recruitment processes and interview logistics.
• Coordinate candidate communications and recruitment documentation.
• Support induction and orientation programmes for new employees.
• Prepare onboarding documentation and maintain recruitment records.
• Update recruitment tracking systems and databases.

2. Employee Records Administration 

• Maintain accurate employee personnel files and HR records.
• Update employee information within HR databases and filing systems.
• Prepare HR correspondence including employment letters and confirmations.
• Ensure confidentiality of employee information.

3. Benefits, Compensation, and Payroll
• Assist in compiling payroll information and support payroll processing activities.
• Maintain leave, attendance, and timesheet records.
• Assist employees with benefit-related queries.
• Update payroll-related employee records promptly.
• Management of NASSIT by ensuring all staff has a correct NASSIT number and payment credited to their account

4. Learning, Development, and Performance Management
• Coordinate training logistics and participant registrations.
• Maintain employee training records and databases.
• Monitor training attendance and support evaluation processes.
• Assist with learning and development reporting

5. Employee Welfare and Engagement
• Support staff welfare initiatives and employee engagement activities.
• Assist in organizing staff meetings, wellness programmes, and recognition events.
• Respond to employee administrative inquiries and welfare concerns.
• Support implementation of employee satisfaction initiatives.

6. HR Policy Development and Compliance
• Regularly review and update HR policies and procedures in line with changes in legislation and organizational needs.
• Ensure consistent implementation of policies across the organization through regular training sessions.
• Provide detailed reports to management on HR compliance and strategic recommendations.
• Ensure personnel documents are filed and maintained according to policy.
• Support compliance monitoring and HR audits.
• Assist with policy communication and employee awareness activities.
• Maintain statutory and compliance documentation.

7.  Administrative Responsibilities (Staff-Focused)
• Coordinate employee-related administrative support services.
• Assist with staff welfare arrangements and employee support programmes.
• Maintain attendance, leave, and employee documentation systems.
• Support employee communication initiatives.
• Assist in coordinating employee events and engagement activities.

8. Reporting and Analysis
• Maintain up-to-date personnel records.
• Prepare and present regular HR reports to the Senior Management Team (SMT) and MMT.
• Analyze data to inform organizational strategies and decision-making.